Admin Assistant

Responsible to: Finance and Office Administrator/Executive Director

Hours: Mondays (approx. 4 - 6 hours), exact times to be agreed

Location: Ignite Youth Office, Holy Trinity Church, Wealdstone

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About Ignite Youth

Ignite Youth is a dynamic charity established in 2001 that works with at-risk and vulnerable young people (aged 11–25) from disadvantaged backgrounds. We run youth programmes that build positive relationships, create safe spaces and empower young people to reach their full potential.

Ignite is based at Holy Trinity Church in Wealdstone. While we are a faith-based organisation with a strong Christian ethos, we are not faith-biased - we welcome and work with people of all backgrounds.

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Role Purpose

We are looking for a volunteer Admin Assistant to support with basic administrative tasks once a week on Mondays. This role will help the team stay organised and ensure accurate record-keeping, making a meaningful contribution to our work with young people.

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Main Tasks

• Input information from youth work debrief forms onto our internal database

• Review forms to check for completeness before data entry

• Check entered data for accuracy and consistency

• Organise and file paperwork, both physical and digital

• Review timesheets for discrepancies

• Support the team with other light admin tasks as needed

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Skills and Qualities Required

• Confident using a computer and Microsoft Office (especially Word and Excel)

• Good attention to detail and accurate typing skills

• Reliable and able to manage tasks independently with guidance

• Able to maintain confidentiality and follow GDPR and safeguarding procedures

• Friendly, supportive attitude and a willingness to learn

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Induction and Support

• Full induction to Ignite Youth, the office and systems provided

• Ongoing supervision and support from the Executive Director

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What You’ll Gain

• Experience in office administration within a youth charity

• A chance to build confidence and develop new skills

• The opportunity to contribute to work that makes a difference in young people’s lives

• Reimbursement of public transport travel costs (with receipt)

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Additional Information

• Volunteers will be asked to complete a short application and provide two references

• This role is subject to safer recruitment procedures, including a basic DBS check

• Volunteers are expected to follow Ignite’s key policies, including:

o Safeguarding

o Equality and Diversity

o Data Protection

o Health and Safety

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Interested?

We’d love to hear from you! Please get in touch for an informal chat or to request a volunteer application form. Email – [email protected] or please call 07423591954.

What skills do I need?

• Confident using a computer and Microsoft Office (especially Word and Excel)

• Good attention to detail and accurate typing skills

• Reliable and able to manage tasks independently with guidance

• Able to maintain confidentiality and follow GDPR and safeguarding procedures

• Friendly, supportive attitude and a willingness to learn

About Ignite Youth

Ignite Youth, is a youth charity dedicated to working with children and young people, aged 11 to 25 in Harrow and surrounding boroughs, helping them re-engage with education, secure employment, and move away from anti-social behaviour, gang involvement and exploitative relationships. Our Vision A community where young people can turn adversity into advantage. We achieve this through: Engagement: Making meaningful contact with young people through activity and education-based programmes. Empowerment: Challenging values and behaviour, equipping young people with tools, resources, and opportunities to make positive choices. Transformation: Supporting young people to change the direction of their lives away from negative influences, raising aspirations, and setting goals for the future. Our work includes mentoring, sports and activity sessions, employment and education support and outreach work, all designed to build positive relationships and empower children and young people.

When do I need to be available?

	Morning	Afternoon	Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Details

From midday onwards

Where does this role take place?